Exhibitors

14, 15, 16, FEBRUARY 2020
VENUE : MILLENNIUM HALL, ADDIS ABABA, ETHIOPIA

PROSPERITY FOR AFRICA THROUGH TEXTILE TECHNOLOGY

RULES & REGULATIONS

Dear Exhibitors,

Greetings from India ITME Society !

ITME Africa 2020 Manual has been prepared for the guidance of the exhibitors to discover many tasks that need to be completed to ensure the successful participation in the event. It contains very useful information on each aspect of the exhibition.

Exhibitors are requested to read the guidelines of the manual carefully for hassle-free and enjoyable participation. All the applicable forms are online, you are required to fill up and submit the same before the deadline indicated therein.

For any further assistance, the personnel of India ITME Society Secretariat are available at you service.

Yours sincerely,

Team India ITME Society

1. EXHIBITION AUTHORITY

INDIA INTERNATIONAL TEXTILE MACHINERY EXHIBITIONS SOCIETY (INDIA ITME SOCIETY)

The authority for execution of the regulations and guidelines of ITME AFRICA 2020 and all other matters with regard to the Exhibition is that of the India ITME Society referred to for brevity as the “Exhibition Authority”. The Exhibition Authority will carry out its responsibilities and obligations through its Chief Executive Officer viz. Executive Director and Office-Bearers with the support of the Steering Committee and Sub-Committees and other authorised representatives.

The Exhibition Authority is vested with full authority to enforce all regulations pertaining to the Exhibition. Its decision will be final and binding in all respects and for all concerned.

All communications regarding ITME AFRICA 2020 should be sent at the following address :

The Executive Director
INDIA ITME SOCIETY
A-1210/1211 Dalamal Tower, Nariman Point,
Mumbai - 400 021, Maharashtra, India.
Tel: +91-22-22020032 / Mob: +91 9820507570
Email: itme@itme-africa.com
Website: www.itme-africa.com

ITME AFRICA 2020 is supported by:

  • Office of the Textile Commissioner, Ministry of Textiles, Government of India
  • Federal Democratic Republic of Ethiopia
  • Ethiopian Textiles Industry Development Institute (ETIDI)
  • Ethiopian Chamber of Commerce and Sectoral Associations (ECCSA)
  • International Trade Centre (ITC)
  • Textile Machinery Manufacturers’ Association (India) [TMMA(I)]
  • Indian Textile Accessories & Machinery Manufacturers’ Association (ITAMMA)
  • Confederation of Indian Textile Industry (CITI)
  • Textile Association (India) (TAI)
  • Bureau of Indian Standards (BIS)
2. OBJECTIVES

The International Exhibition of Textile, Textile Engineering, Financial institutions and allied segment aims at bringing under one roof buyers and sellers in a creative platform for mutual advantage and commercial interaction. The Exhibition is a vehicle to put on Show the most up-to-date products and services to a specialized and invited audience to benefit of the exhibitors & promote Trade & Investment.

The event is organised by India ITME Society, an apex non-profit industry body in India and co-organised by Ethiopian Chamber of Commerce and Sectoral Associations (ECCSA).

‘ITME-AFRICA 2020’(14th to 16th February 2020) in Addis Ababa, Ethiopia shall become the focal point and catalyst for economic growth, employment generation and technology up-gradation in Ethiopia and other countries in Africa.

This business shall showcase complete range of textile and textile engineering with a total of 27 chapters. 4 broad categories are covered Textile, Textile Engineering, Financial institutions and allied segment.

Ethiopia being seat of European Union and one of the major countries in the continent of Africa with growing textile industry shall host this 1st edition of event. This exhibition shall offer sourcing solution, joint venture and investment opportunity not only to Ethiopia but to all of Africa.

‘ITME AFRICA 2020’ is all set to act as a catalyst and be the pivot for eco-development, employment generation, thus heralding prosperity to the continent of Africa.

MISSION & VISION

Together : India ITME Society & ECCSA have come together to facilitate open ended opportunities for the Rising Star of Africa – the Textile industry and its peers. We are committed to helping people organizations reach their full potential.

We : India ITME Society & ECCSA believe in the power of partnerships. We work collaboratively with our partners to develop solutions that fit to unique needs of industry and nations.

Foster : India ITME Society ECCSA together possess the ability to encourage Innovation and formulate the Future.

Prosperity : India ITME Society & ECCSA are proactive thinkers. We think of Textile as Africa’s next treasure, alluring endless opportunities and business for the country.

For Africa : India ITME Society ECCSA, believing in support is the new success, goes hand in hand in hand with ECCSA to help Business, Societies and the Country to grow, stay healthy and thrive.

Through Textile Technology : India ITME Society ECCSA, promote the Govt.’s idea of establishing a Textile Hub at Ethiopia by organizing and International event of Textile & Technology. In our unique approach to promote the same, we call it ‘Texnology’.

3. NAME OF THE EXHIBITION

Name : ITME AFRICA 2020

Dates: ITME AFRICA 2020 will be held from Friday, February 14, 2020 to Sunday, February 16, 2020

Timings: 9:00 am to 05:00 pm

Venue: Millennium Hall, Addis Ababa, Ethiopia

PRE-EVENT SET UP 12th & 13th FEBRUARY 2020
EXHIBITION DAY 1 14th FEBRUARY 2020
EXHIBITION DAY 2 15th FEBRUARY 2020
EXHIBITION DAY 3 16th FEBRUARY 2020
DISMANTLING 17th FEBRUARY 2020
  • The location and site plans of the Exhibition ground are given in the brochure.
  • During the event, exhibitors can enter the exhibition hall 1hour before opening time every day and they can exit one hour after the closing time on every day
  • Trade and industry visitors, technicians, technical students, mill executives, workmen, government representatives, representatives of financial sector and other visitors are allowed entry on identity supplied by the Exhibition Authority from 09.00am hours to 5.00pm during the exhibition period.
  • Admission will be regulated during business during business hours, by pre-registration through internet-App/invitation cards/on site-registration by presentation of business/identity card/filling visitor registration form.

Children/students below 15 years of age will not be permitted entry to the exhibition halls or exhibition area during setup days, show days & dismantling days under any circumstances; even if they are accompanied by exhibitor/parents/guardian.

EXHIBITORS PROFILE & CHAPTERS

TEXTILE PRODUCT

CHAPTER 1 : FIBERS & YARN - NATURAL, BLENDED, SYNTHETIC, TECHNICAL & RECYCLED

CHAPTER 2 : FABRIC - NATURAL, BLENDED, SYNTHETIC & TECHNICAL

CHAPTER 3 : READYMADE GARMENTS / APPAREL

CHAPTER 4 : MADE - UPS & CARPETS

CHAPTER 5 : TECHNICAL TEXTILES PRODUCTS

CHAPTER 6 : DYESTUFFS AND CHEMICAL PRODUCTS FOR THE TEXTILE INDUSTRY

TEXTILE TECHNOLOGY

CHAPTER 7 : MACHINERY OF SPINNING PREPARATORY, SPINNING MACHINERY, WINDING, TEXTURISING, TWISTING

CHAPTER 8 : MACHINERY FOR WEB FORMATION, BONDING AND FINISHING OF NONWOVENS AND FELTING, MACHINERY RELATED TO TECHNICAL TEXTILES

CHAPTER 9 : WEAVING PREPARATORY MACHINERY, WEAVING, TUFTING MACHINERY AND AUXILIARY MACHINERY

CHAPTER 10 : KNITTING AND HOSIERY MACHINERY AND AUXILIARY MACHINERY

CHAPTER 11 : EMBROIDERY MACHINERY, BRAIDING MACHINERY AND AUXILIARY MACHINERY

CHAPTER 12 : WASHING, BLEACHING, DYEING, DRYING, FINISHING MACHINERY, AND RELATED AUXILIARY MACHINERY

CHAPTER 13 : PRINTING & DIGITAL PRINTING MACHINERY, AND RELATED AUXILIARY MACHINERY

CHAPTER 14 : GARMENT MAKING MACHINERY AND RELATED AUXILIARY MACHINERY

CHAPTER 15 : MAKING-UP INDUSTRY MACHINERY AND RELATED AUXILIARY MACHINERY

ENGINEERING

CHAPTER 16 : EQUIPMENT FOR RECYCLING, WASTE REDUCTION AND POLLUTION PREVENTION, ACCESSORIES

CHAPTER 17 : PUMPS & VALVE

CHAPTER 18 : ELECTRICAL EQUIPMENT & TOOLS

CHAPTER 19 : SPARE PARTS, COMPONENTS & ACCESSORIES

CHAPTER 20 : OTHER UTILITY MACHINERY & EQUIPMENT

CHAPTER 21 : WORKSHOP EQUIPMENT

ALLIED SEGMENT

CHAPTER 22 : INDUSTRIAL ZONES

CHAPTER 23 : LABORATORY TESTING AND MEASURING EQUIPMENT

CHAPTER 24 : LOGISTIC TRANSPORTATION, MATERIAL HANDLING, STORAGE AND PACKING EQUIPMENT

CHAPTER 25 : MANAGEMENT AND FINANCE RELATED SERVICES

CHAPTER 26 : SOFTWARE FOR DESIGN, DATA MONITORING AND PROCESSING (CAD / CAM / CIM) AND INTEGRATED PRODUCTION

CHAPTER 27 : ERP PACAKGE & WEB BASE SOLUTION TEXTILE INDUSTRY

For details of exhibits visit website. https://www.itme-africa.com/

VISITORS PROFILE
  • Fiber, Yarn & Fabric Manufacturers
  • Mill executives, Technicians, Textile professionals
  • Textile, knitting, Hosiery, Embroidery, Processing houses Trading and garment units
  • Garment & Sports Goods Manufacturers
  • Home Textile Manufacturers
  • Brands, Retailers & Department Store Owners
  • Non Woven, Industrial & Technical Fabric
  • Producers, Specifiers, Buyers & Users
  • Fashion, Textile & Product Designers
  • Engineers, Technical Managers & Production Specialists
  • Textile Waste & Recycling Professionals
  • Textile, Fashion & Technical Consultants
  • Universities, Research Institutes & Laboratories
  • Textile & Garment Associations
  • Industry Association
  • Textiles Mills Associations
  • Government & Non-Profit Organisations
  • Banks & Financial Institutions
  • Media Owners
  • Apparel Buyers
  • Wholesalers
  • Retailers
  • Trade Brands & Private Labels
  • Chain Stores
  • Distributors
  • Buying Houses / Agents / Dealers
  • Free Lancer Designers
  • Start-Ups
  • Consultants
4. EXHIBITION TARIFFS

Participations Charges & Guidelines for Booking Subsidy Eligibility

4.1 Shell scheme booth: US Dollars 315 per sqm (minimum booth size 9sqm)

4.2 Shell Scheme Stand Package for 9sqm: 2 chairs, 2 spot lights, one info desk, one socket (220volts), fascia board, and one waste basket. And additional requirement for furniture/ product display equipment’s etc. will have to be pre booked at extra cost.

4.3 Subsidy & special package if applicable shall open once you fill up online application form as per your category / eligibility. Please follow the link: https://www.itme-africa.com/. Booking shall be confirmed once first Instalment is received and allocation is on first come basis on 100% payment only.

4.4 Company / firm of Indian origin registered and incorporated in India displaying products manufactured in India shall pay in INR tariff.

4.5 Indian agent /consultant / distributor of Indian companies displaying representing products manufactured in India shall pay in INR tariff.

4.6 Foreign firm /organization not registered or incorporated in India shall pay in USD tariff.

4.7 Indian agent / consultant / distributor of foreign companies displaying / representing foreign products shall pay in USD tariff.

5. HOW TO APPLY

Exhibitors interested in participation are requested to send their dully filled-in online application form along with participation fees as mentioned in the application form, directly to India ITME Society by RTGS/NEFT/Swift Transfer as per details given in the online application form.

Please follow the link: https://www.itme-africa.com/exhibitors/spacebooking/step1

6. TERMS AND CONDITIONS FOR PARTICIPATION

6.1 Online application form available on our website can be submitted latest by 31st May 2019 along with 50% advance space rentals.

6.2 Stall will be allotted only upon receipt of 100% of space rental by 30th September 2019.

6.3 Any stall booking after 15th December 2019 shall not be permitted for Visa, manual order forms and B2B meetings.

6.4 The dimension of entry/exit door/ cargo gates of the exhibition hall shutter 2, size =(WXH)= 3.80mt x 2.40mt.

6.5 Display of machineries only in static mode.

6.6 Very heavy-duty equipment and machineries are not allowed into the Hall. (Machines weighing 2.5 tons only)

7. STALL ALLOCATION

Allocation of the position and dimensions of the stalls will be decided by the Exhibition Authority. stall allocation will be done on the first-come-first-served basis subject to receipt of 100% advance payment. Open sides will be allocated subject to the availability in the layout plan.

The Exhibition Authority reserves the right to re-allocate the space allotted to the exhibitor at any time prior to the commencement of the Exhibition, should exceptional circumstances warrant such change to the location, size and dimensions of the stall.

The Exhibition Authority further reserves the right to transfer or close entrances and exits of the exhibition stalls and/or removes any of the proposed amenities and undertakes any structural alterations. Such re-allocations will be at the absolute discretion of the Exhibition Authority and the exhibitors shall have no claim for compensation as a result of the re-allocation as above.

8. CANCELLATIONS

75% cancellation charge will be levied on the application amount paid, if participation is withdrawn on or after 30th September 2019 and before 31st October 2019.

Cancelation after 31st October 2019 shall forfeit the 100% amount.

Any dispute or difference arising out of this Terms and Conditions of participation shall be referred to the Steering committee of the Exhibition authority, whose decision shall be final and binding.

9. UTILITIES

PRODUCT DISPLAY :

Exhibitor can display their machines with running condition in ITME Africa 2020 exhibition under specification are given below.

  • The dimension of entry/exit door/ cargo gates of the exhibition hall shutter size =(WXH) 3.80mt x 2.40mt.
  • Very heavy-duty equipment and machineries are not allowed into the Hall. Floor loading capacity is 2.5 tons. Exhibitor must submit their machine technical details in below given format.

Machine Dimension (mtr)

 Floor Capacity (Kgs per sq mtr)

Machine Weight (Kg)

Power Requirement

Three phase / Single phase

Length

Breadth

Height

 

 

 

 

 

 

 

Compressed Air :

Not available

Water Supply :

Not available

Electrical supply :

The normal power supply is 220 volts, Millennium park, Addis Ababa exhibition center can supply 380v on confirmation of the location and submission of floor plan along with electrical requirement 30 days prior to opening of the exhibition.

Exhibitor are requested to bring international electrical adaptor to connect with their electrical installation.

10. POSSESSION OF STALLS

Wednesday, February 12, 2020 and Thursday, February 13, 2020 from 08:00 am to 04:00 pm.

Possession of the stall would be given only after obtaining No Dues Certificate from ITME Exhibition Authority.

11. USE OF STALL SPACE

The exhibitor is required to exhibit the approved goods and to man the stall with competent personnel during the hours of the Exhibition.

The exhibitor will be liable for any damage to walls, floors etc. of the structures in which the exhibits are housed.

Except for basic lighting provided by the Exhibition Authority, all decorations, furnishings, fittings, display, stand lighting etc. will have to be carried out and procured by the exhibitor under bare space.

10. ENCROACHMENT

The exhibitor must confine their exhibits within the area allocated to them. No encroachment on corridors, free space or other facilities provided by organizer will be permitted. Each exhibitor shall follow the center of the markings on the floor for the common sides and outside age for open sides.

11. USE OF STALL SPACE

The exhibitor is required to exhibit the approved goods and to man the stall with competent personnel during the hours of the Exhibition.

The exhibitor will be liable for any damage to walls, floors etc. of the structures in which the exhibits are housed.

Except for basic lighting provided by the Exhibition Authority, all decorations, furnishings, fittings, display, stand lighting etc. will have to be carried out and procured by the exhibitor under bare space.

12. RULES & REGULATION OF VENUE

(ADDIS PARK DEVELOPMENT & MANAGEMENT PLC, ETHIOPIA)

  • Hanging any advertising material without Owner’s approval is prohibited.
  • The name and likeness of Owner shall not be used or associated, directly or indirectly, with any product or service without Owner’s prior written consent.
  • Using of Indoor or Outdoor Pyrotechnics and Fireworks & Candle will not be allowed inside/outside the Hall.
  • Stands should always be manned during the event hours.
  • The Hall will be cleared, closed and opened in the presence of exhibitors, the organizer and security during the event period.
  • The owner will not be liable for items lost from stands.
  • Using permanent markers, stickers or nails to post promotional materials or write on any part of the pavilion, partition materials and display materials or using cutters or any other material that might cause damage is prohibited.
  • Bringing in chemicals and any flammable material, with or without package, is prohibited.
  • Heavy duty equipment’s and machineries are not allowed into the Hall.
  • Food and beverages are not allowed into the Hall except the dining area.
  • Painting the floor or walls of the Hall is forbidden.
  • Making holes on any part of the Hall or damaging the floor is forbidden.
  • Hanging banners on the trusses & columns of the Hall without owner’s approval is forbidden.
  • Climbing on the top of the roof is prohibited.
  • Sales are not allowed during the exhibition.
  • Return, upon termination of the event the site, all materials, and facilities in the same condition received, or shall pay for all damages incurred.
  • During preparation Organizers can access the facility from 8:00am-4:00pm, & during the show the facility will be open from 8:00am-6:00pm.
  • If exhibitors wish to stay after 6:00pm they are required to pay ETB 10,000 per hour.

Security of Procedure of the Millennium Hall

  • The Organizer should obtain security clearance from the command Post and City Government of Addis Ababa.
  • The Organizer is required to cooperate with Federal Police to ensure the safety & security of the event.
  • Access to the facility is allowed only after personal search.
  • The hall is opened & closed in the presence of the Organizer participants & security during the event.
  • Participants are advised to be present during closing & opening hours.
  • The owner will not be responsible for items lost from stands during event hours
  • Security sweep of the facility will be done by police at the end of the preparation days, in the morning of the opening day and each morning on event days. Participants will be required to leave the hall during security clearing and will have access to the hall after personal search.
  • Note:- Smoking/ Tobacco consumption (Pan, Gutka etc.) is strictly prohibited inside the Exhibition venue during set-up, show days and dismantling periods.
  • Consumption & serving of Alcohol/alcoholic beverages are prohibited inside the exhibition venue.
  • 13. STALL DESIGN & CONSTRUCTION

    All the exhibitors must submit and get approved their customized stall from the Architect appointed by the Exhibition Authority on or before 30th December 2019, as per Dos’ and Don’ts which will be intimated later.

    NOTE :

    Considering that a period of 2 days has been provided in the pre exhibition period for bringing in and installing exhibits which can be displayed only in static mode. It is highly desirable on the part of the exhibitors to plan arrival of exhibit cases well in advance at the Millennium Hall, Addis Ababa, Ethiopia. The exhibitors are also advised to discuss and plan their schedules of bringing in exhibits with the approved clearing and forwarding agents to ensure timely arrival of exhibits.

    Read Instruction (Venue Guidelines)

    13.1 The exhibitor is responsible for safety at the stand and for ensuring that industrial safety and accident prevention regulations are complied with. The exhibitor is liable for any damage that results from the construction or running of his stand or the exhibits displayed in it. Conditions inside and outside the halls as well as on the open-air site are similar to those on a building site throughout the construction and dismantling periods. The personnel working in this environment must be made aware of the dangers that exist.

    13.2 To achieve uniformity in display and appearance of the entire exhibition and to ensure proper presentation of all exhibits, Exhibitors are advised to strictly follow the guidelines for stand construction, decoration and display specified by the Organisers.

    13.3 There would be general lighting within the hall. Temporary electrical connection would be provided to carry on the construction work only from 0900 hrs to 1700 hrs.

    13.4 Aisles in the halls must be kept clear at all times, even during the construction and dismantling periods since they are required as rescue and escape routes. Construction material, empty packaging and exhibits are not allowed to be stored in the aisles.

    13.5 Exhibitors should leave minimum 30% of the stall area free for movement of visitors.

    13.6 To ensure safety of stall personnel and visitors, there should be no loose wiring or hanging wires. All wiring must be carried out in PVC, Elastomeric or other plastic sheathed cables. No exposed cable joints are permitted.

    13.7 Sides, which are open to the aisles, should not be blocked by any opaque panels more than 30% of the length of such side. Any structure, publicity material, photographs, TV, Video Walls, Visuals, charts etc should not have height exceeding 3.0 meters (bare space) and 2.5 meters (Shell stall). However, height of products on display can be more than 2.5 meters.

    13.8 The panels adjacent to other stand areas and the ceilings of the stand areas that are visible from above must be properly finished in neutral colour without any branding towards the adjacent stands. Electric wires must be covered by proper casing. If this is not done, Organiser will carry out the necessary work and charge all expenses to the defaulting exhibitor’s account.

    13.9 The main supply points and electrical installations in the stand should be easily accessible and should not be concealed / covered by the panels / partitions or even by the exhibits.

    13.10 Logos can be displayed up to a height of 5.0 meters (for bare space) and 3.5 meters for shell stall exhibitors, provided they are away from adjacent stalls by a minimum distance of 1 meter for stands with area upto 36 Sq. Mts and 2 meters for stands with area above 36 Sq. Mts.

    13.11 Enclosures for office, conference or pantry can be set up in the stalls provided the height and area covered by such enclosures is not more than 3.0 meters and 30% of the stall area respectively. Such enclosures should be located along the building wall of the exhibition hall, if any, or at the rear of the stall. Enclosures should be at least 2 meters away from the aisles.

    13.12 For stands with 3 / 4 open sides, there shall be no partitions more than 30% on the open sides and the inside partitions should also be such that they do not obstruct the view or aesthetics of the adjoining stand/s. In case they are found to be obstructive, such partitions shall have to be provided with clear glass / acrylic above 1.2 meters height.

    13.13 Use of suitable floor covering inside the stall, without damaging the floor is recommended.

    13.14 Use of loudspeakers, musical instruments etc. in the stalls is prohibited. Films, multimedia presentations, video or slide shows on products, systems and services may however be conducted within the stalls provided the sound level is kept sufficiently low to avoid causing disturbance to others. Information headphones are allowed, provided these are set up inside the stall at least 1 meter away from the aisles. Noisy demonstrations that may annoy other exhibitors are forbidden. The noise level should not be more than 60 decibels, measured at the stand limits.

    13.15 Cellulose paints should not be sprayed on any type of object within the Exhibition Halls. Use of exhibit materials that are dangerous, inflammable, explosive, unhealthy, foul-smelling or which may, in general, annoy other Exhibitors or visitors is not permitted. Use of spray painting for stall decoration is not permitted within any hall. Organisers advise exhibitors to bring in prefabricated stand to avoid delay in completion of stands as well as inconvenience to other exhibitors.

    13.16 Use of bright and/or coloured lights, neon signs of any size, shape or colour or any other electrical decorative material is forbidden. Depicting exhibitors name or logo in non flickering/non off-on type light is however permitted. Use of cloth banner inside and outside the stall is strictly not allowed.

    13.17 Use of all types of publicity materials such as posters, banners, hanging decorations made of any material is not allowed outside the stall area of the exhibitors. Suspending of display items from the Hall ceiling or any other structure falling within the stands is also not permitted.

    13.18 Posters, banners, hangings and advertisement boards will be put up by the Organisers and will be available as sponsorship opportunities for the exhibitors.

    13.19 Use of potted plants is allowed only inside the stall area of the exhibitor.

    13.20 An exhibitor whose design has been approved by the fair architect, can commence erection after taking official possession of the stall area. No exhibitor shall be allowed to start work on their stands without prior approval of the layout plan. The decision of the fair architect as regards to the approval of the plan shall be final and binding upon exhibitors and the work must be carried out as per the approved drawing only.

    13.21 Exhibitors are requested to note that it is the responsibility of their appointed stall- fitting contractors to clean the stalls upon completion of construction, before handing over to the Exhibitor. Thereafter, the official cleaning contractor will clean the aisles.

    13.22 The guidelines for bare space stalls (as stated above) are also applicable to the contractors/ exhibitors carrying out interior decoration for the stalls under shell scheme.

    13.23 Exhibitors are advised to take insurance policy covering their machinery/exhibit, transit and loading and unloading of machines, their exhibition personnel, and third parties (visitors).

    13.24 All participants shall take care not to use any geographical maps, phrases, pictures which are sensitive or offensive to political or religion sentiment of any nationality.

    13.25 Exhibitors will not be permitted to fasten machines or any part of display to walls, columns or floor. Foundations, anchorage, bolt holes and holes of any type shall not be drilled in the exhibit floor, columns or walls without the specific written permission of the venue Authority.

    13.26 1Display of machinery on static mode without fuel and need to cover the space under the machines and automobiles to protect from leakage of lubricants

    14. IDENTIFICATION

    Exhibitors’ staff should wear proper identification on their person and shall produce whenever demanded by the authorized security personnel or representative of the ITME Secretariat any time during the construction, exhibition or dismantling periods.

    Anybody found to be without proper identification or of dubious character or behaving in a drunken or disorderly manner, or committing an offence, trespass or rude behavior shall be removed forthwith from the Exhibition area.

    15. CLEARING & FORWARDING

    Unloading of exhibit cases and their handling at the exhibition site is to be arranged by the exhibitors themselves through official agency. It will be the responsibility of the exhibitors to see that the exhibit cases are brought as per the schedule to be given and ensure that the work of installing and dismantling the exhibits/stalls is carried out within the stipulated time.

    The Custom Declaration 859 / 2014 of the Federal Democratic Republic of Ethiopia (FDRE) is given below:

    Principles of customs operations

    General: The customs operations shall:

    Promote a self-assessment system whereby importers and exporters present the value of goods and pay duties and taxes by themselves;

    Be based on the principles of risk management, transparency and accountability and create a conducive environment to provide equitable, expeditious, predictable and reliable services in the exercise of custom control;

    Promote and support manufacturing industry and economic development;

    Provide clear information to the customers and be based on the use of internationally accepted information technology systems through which information is gathered, analyzed, used and stored in the course of cooperation and consultation among concerned bodies;

    Prevent illegal practices by promoting self compliance.

    Risk Management

    The customs facilitation service and control shall classify the risk level of import, export and transit goods and be carried out with striking balance between facilitation and control which shall be based on a criteria substantiated by information.

    Activities performed and decisions passed by the authority with respect to release of goods, control, compliance management and facilitation into account.

    The Authority may employ audit based control and other methods of control to take appropriate measures on such irregularities identified after decision on facilitation is provided in accordance with principles of risk management.

    The Authority shall issue directive regarding the risk level of import, export and transit goods.

    Customs Approved Treatment or Use of goods

    Customs approved treatment or use of goods shall be applied in accordance with standards prescribed by this Proclamation without any discrimination as to be the nature, quantity, origin, and destination or shipment conditions of the goods.

    Sub-article (1) of this Article may not be applicable if such application is contrary to any measure taken for the protection of public morality, the protection of health and life of humans, animals or plants, the protection of historical and culture heritage, or other specific treatment or use of goods provided by law.

    Kindly refer below link of Custom declaration.
    http://www.erca.gov.et/images/Documents/Proclamation/Custom/NEW_customs-proclamation-number-859-2014.pdf

    16. EXHIBITION CATALOGUE

    Exhibition catalogue will be published in English and a soft copy shall be available for use by exhibitors and visitors of ITME AFRICA 2020.

    NAME BOARDS, STALL DISPLAY, POLITICAL MAP DISPLAY. (DO’S & DON’TS)

    Exhibitors applying for shell scheme construction would be provided a fascia indicating company name and booth number.

    Fascia will be provided to principal exhibitor only and not for their co- exhibitors/distributors/agents.

    The exhibitor will not be permitted to put up any such board of his own outside or at the entrance of the stall.

    The exhibitor will be free to put up his company’s/firm’s logo, monogram or name inside the stall.

    Dividers or partitions will not be allowed in front of the stalls or the border lines of the stalls or in front of the passages/alleys.

    Display boards and panels should be kept inside the stall subject to the condition that the dimensions will not exceed 1.5 meters in length, width or height.

    Sales are not allowed during the exhibition

    Use of bright and/or coloured decorative lights, neon signs of any size, shape or colour (including those depicting exhibitor’s name or logo) or any other similar electrical decorative materials is strictly forbidden.

    Use of any type of loudspeakers or musical instruments in the stalls is forbidden.

    Exhibitors are permitted to set up office/consultation cabins but the height of the office cabins should not obscure the display of adjacent stalls.

    17. ENCROACHMENT

    exhibitor must confine their exhibits within the area allocated to them. No encroachment on corridors, free space or other facilities provided by organizer will be permitted. Each exhibitor shall follow the center of the markings on the floor for the common sides and outside age for open sides

    18. VISA REGULATION

    For information on Visa Regulation, please contact Ethiopian Embassy in your country. For online visa application visit https://www.evisa.gov.et/#/apply/start For visa assistance send email to info@ethiochamberinternationaltradefair.com / info@eccsa@itme-africa.com

    Ethiopians Chamber of Commerce and Sectorial associations (ECCSA) will assist for processing and obtaining Visas to be secured prior to arrival for those exhibitors and their representative’s with embassies in their country of residence or visa on arrival for those who do not have an Ethiopian embassy in their county of residence, as long as they are found eligible.

    Yellow Fever Vaccine (Travellers)

    Everyone ages 9 months through 59 years who plans to travel to parts of Africa where yellow fever is a risk needs 1 dose of the yellow fever vaccine. When you get vaccinated, ask for an International Certificate of Vaccination or Prophylaxis, which is proof that you have been vaccinated. The certificate is valid starting 10 days after you get the vaccine.

    19. CATALOGUES AND SALES PAMPHLETS

    All business activities of an exhibitor must be conducted within the exhibitor’s leased exhibit area.

    Catalogues, pamphlets and publications pertaining to an exhibitor’s products, samples or souvenirs may be distributed by the exhibitor only from within his own exhibit area.

    Appropriate literature may be placed in the ITME AFRICA 2020 Press Room for distribution.

    No exhibitor shall distribute literature pertaining to articles or machines not included in the Exhibition except that which describes machines or products manufactured by an exhibitor.

    20. OTHER SERVICES

    Furniture

    The exhibitors will make their own arrangements for hiring of furniture. The Exhibition Authority will make available a list of approved contractors from whom the furniture can be hired at exhibitor’s own responsibility.

    Storage, Removal of Waste Cleaning

    Stacking containers facilities within exhibition center in not available. The Exhibition Authority will arrange to clean the Exhibition Hall and collect waste material after the Exhibition hours from the exhibitors’ stalls.

    The following facilities will be provided by the Exhibition Authority:

    • Area for keeping empties of exhibits
    • Advertising in the e-Exhibitor Directory
    • Advertisements Opportunities at Exhibition Venue
    • Bank and foreign exchange facility
    • Business center
    • Drinking water
    • Exit Pass for Exhibits / Goods
    • Fire Tenders
    • Food court
    • House keeping
    • Information counter
    • Left Baggage counter
    • Media lounge
    • Medical assistance
    • Meeting rooms
    • Parking area
    • Protocol lounge
    • Product Launch
    • Registration area
    • Security
    • Seminar Hall
    • Toilet and provision for waste disposal
    • Travel counter
    21. PHOTOGRAPHS/FILMS

    The Exhibition Authority shall have exclusive right to take photographs and films of the Exhibition Stalls. Prior permission of the Exhibition Authority will be essential for taking photographs and films by exhibitors and others.

    22. MEETING ROOMS / SEMINAR HALL

    Meeting rooms/seminar hall will be available for seminars, trade meets or for screening of films and slides. The charges per hour for booking of the meeting rooms/seminar hall will be intimated to exhibitors in due course, if any.

    23. SECURITY

    The Exhibition Authority provides a day and night security service for the general surveillance of the Halls.

    Exhibitors must arrange their own insurance, to cover all stages of the event and be particularly careful to pack light, portable exhibits .

    Exhibitors displaying easily removable objects are required to guard the stall from the opening time and till the very last minute of the evening closure. Easily removable exhibits or valuables must be locked in the evening in drawers or cupboards.

    Specific requests for a security service at the tariffs in force can be submitted to the Exhibition Authority for assistance.

    24. FIRE PREVENTION

    The Exhibition Authority will make necessary arrangements for fire prevention equipment’s within the Exhibition Hall. The exhibitors are expected to acquaint themselves with the positions of the nearest fire hydrants. Exhibitors are, however, advised to take due precautions & provide necessary equipment in their own stalls. Fire Tenders with Fireman will be on duty near the exhibition halls during Setup, Exhibition & dismantling period.

    • All exit/entry areas and exit aisles must be kept clear and unobstructed.
    • Compressed gas cylinders are prohibited in the exhibition area.
    • All temporary wiring must be accessible and free from debris and storage material.
    • No Storage materials of any kind is allowed behind booths or near electrical services.
    • All empty cartons and crates must be labeled and removed for storage.
    • Helium balloons are not allowed inside the halls.
    25. INSURANCE

    Insurance cover will be taken by the Exhibition Authority for the exhibition halls in general. Exhibitors will have to make arrangements for insuring their individual stalls/machines/any other materials.

    Third party insurance, accident insurance of exhibitor’s personnel, handling damage insurance etc. should be covered by the exhibitors.

    26. HOTEL ACCOMMODATION

    Arrangements will be made with deluxe hotels, first class hotels, service apartments and budget hotels to offer accommodation at concessional rates to exhibitors, visitors and guests to the exhibition for the duration of their stay.

    Official Travel Agents will be appointed to provide required services for convenience of participants.

    27. EXIT PASSES

    The Exhibitors will be issued exit passes to facilitate the movement of their exhibits out of the Exhibition Centre at the end of the Exhibition.

    Exit passes will be issued only after verification that all charges due have been fully paid by the exhibitor to the Exhibition Authority.

    The pass should be shown at the gate at the time of exit of the exhibitors and their exhibits from the Exhibition grounds.

    28. SETUP & DISMANTLING PERIOD

    All display materials/spare parts and components should be brought in the Millennium Hall latest by Thursday, February 13, 2020 till 06:00 pm.

    There will be NO delivery of display materials/machineries/spare parts and components during the exhibition hours.

    All display materials/ spare parts should be taken out let us by 3.00pm.on 17th February 2019.

    Any vendor to be appointed by the exhibitor is the sole responsibility of them and any in case the organizer will be not held responsible for the same

    29. SAFETY REGULATIONS

    The generally accepted safety rules relating to technology, labour safety and accident prevention should be observed in all the display arrangements by the exhibitors.

    The Exhibition Authority reserves the right to prohibit the display of machines or equipment, if in their opinion, these pose danger and annoyance to visitors and other exhibitors.

    30. FORCE MAJEURE

    Under the conditions of force majeure , which also includes strike, earth quake, lock-out, bandh or riot, war the Exhibition Authority reserves the right to alter the opening dates and durations or even cancellation of the entire Exhibition. In case of cancellation of the Exhibition the stall rental will be refunded to the exhibitors after deducting the proportionate costs already incurred by the Exhibition Authority.

    In the event of any postponement/abandonment/cancellation of the exhibition due to any reason beyond the control of Organizer, they shall not be liable for any resultant loss or liability such as natural calamities, civil war and Political disturbance.

    31. CONFIDENTIAL

    The Exhibition Authority shall have exclusive right and use data / information of exhibitors and visitors as per their online application, for marketing / sales / publicity purpose of INDIA ITME SOCIETY EVENTS.

    32. PROTECTION OF IMMATERIAL RIGHTS

    All exhibitors must respect and are liable for ensuring protection for the immaterial rights of other exhibitors and of third parties such as e.g. intellectual properties, patents, trademarks, copyrights etc. for the products, they display at ITME AFRICA 2020 in accordance with current provisions of law.

    All necessary measures shall be taken by the exhibitor before displaying his products. The Exhibition Authority is exempt from any liability in connection with the violation of immaterial rights by an exhibitor.

    33. SUPPLEMENTARY CLAUSES

    Whenever necessary, the Exhibition Authority shall have the right to issue supplementary regulations in addition to these regulations and guidelines to ensure the smooth management of the exhibition.

    Any additional written regulations or instructions shall form part of the terms and regulations for participation and shall be binding on the exhibitor.

    34. AGREEMENT TO CONFORM TO REGULATIONS

    The exhibitor agrees to comply with all the regulations contained herein and to such other regulations as may be notified by the Exhibition Authority from time to time relating to the participation of exhibitors in ITME AFRICA 2020.

    Applicants should read all regulations carefully and conform to them fully. Exhibitors must agree abide by the local & site regulations with respect to law and order, safety etc.

    35. INDEMNIFICATION

    The exhibitor agrees to indemnify the Exhibition Authority and its Office-Bearers, Steering Committee Members, Executive Director, officers, employees and members and hold them and each of them harmless from and against any and all claims arising out of the acts of the exhibitor, his agents, representatives and employees, and all contractors, erectors, delivery persons, suppliers and material persons, furnishing services, delivery work or materials at the instance of the exhibitor.